Pupil Pages

To access the Pupils page, click on the Pupils button in the main menu bar.

Here you'll find content and reports that focus on individual pupils.

In this guide, we'll cover the format of the Pupils area, including the main features of each tab.

Pupil photos grid

When you first select Pupils, you'll see a photo thumbnail grid of all pupils in your current filter. If you have any grouping applied, such as Year Group, the grid will also respect this.

This grid can be useful, simply, to 'put a face to a name' and provide context. Or for other tasks, such as providing an overview for a supply teacher.

The grid also includes a Highlight Pupils button. Use this to add text beneath the pupil names for a variety of selectable aspects.

These can be useful to aid group intervention discussions, or simply to better understand the contextual makeup of a particular class or group. For any abbreviated text, hovering the mouse over it will display the unabbreviated version.

The Print button will also generate a print formatted version of the screen, which could also be saved as a PDF.

Clicking a pupil photo will open the page for that pupil. Click Photos, at the top of the pupil list, to return to the photo grid.

Profile

The Profile tab contains school census information: UPN, Date of Birth, class, key characteristics, date started, and colour coded attendance.

If you're syncing pupil photos with your MIS you'll see a thumbnail picture to the left of the name. Click the photo to see a larger version.

Beneath the main pupil information are any statutory assessments the pupil has completed, on the left.

On the right is a list of Provision Groups (if applicable). See our Provision Mapping guides for more.

Beneath any Provision Groups will be any Pupil Groups this pupil is part of. These are bespoke, school-defined groups that can be managed using the Pupil Groups tool, or you can assign a pupil into a group by clicking on the +Add Group button here on the Profile tab.

Editing the Pupil Profile

If you are an Admin user, you can click the Edit Profile link to see more details and make edits.

If you have an MIS sync enabled, you'll see a warning message.

As a general rule, any changes to pupil details should be made in your MIS, rather than Insight, as they'll sync through automatically when the sync next runs. If you want to make changes, you can click the Unlock To Edit button.

You can make changes as needed, for example to add a Pupil Photo.

Ensure you click Save when finished.

Attendance

The Attendance tab uses daily attendance session data. As such, it can only function if you are syncing data with your MIS.

The full detail of this section is in the Pupil Attendance Report guide.

Assessments

The next tab covers Assessments. By default, all assessments for all subjects made in the current year are shown.

You view data relating to other years by clicking on the year menu and choosing the year you want.

To change which subjects and assessment data are displayed, click on the Options button (highlighted in screenshot above).

The Options button allows you to select what data is shown on the pupil page, including progress metrics for the year and key stage. It also allows you to group assessments by subject (the default) or by name. The latter would group all the standardised test data together, for example.

The Assessments tab also has a dropdown to change the data view from a Table (the default) to a graph (for the year

The graphs for year option essentially converts the table of data shown above into a graph that displays assessments for each term:

The graphs for all years option will show a record of data from the earliest assessment point, which, in the example below, is over 4 years.

Here, we can see standardised scores and reading ages over time. Again, you select which data is displayed via the options button.

Objectives

Clicking on the objectives tab shows the marks given for each objective assessed so far in the current year. Click on the Grid dropdown to change subjects.

The displayed objectives will show the period/year if the pupil has been assessed in more than one during the current academic year.

Learning Plans

See the learning plan guides for details.

Provisions

See the provision mapping guides for details.

Parent Reports

See the parent report guides for details.

Notes

The Notes tab allows you to store comments and evidence in the form of attachments (including photos) for each pupil, as required.

A record of comments, evidence and other important information can therefore be built up over time. This is a particularly useful tool for recording additional information on pupils with SEND.

Export

You can download all data pertaining to the selected pupil by clicking the Export button. This will download a zipped folder containing an HTML document showing all the data for the pupil and a further folder with any other files such as photos.

The folder will need to be uncompressed to view the pupil photo in the HTML, when opened in a browser.