Pupil Report Pages

Under the Pupils menu, you'll find individual pupil reports which show a pupil's key information in a series of tabs. In this guide, we'll cover the format of the Pupils report page, including the main features of each tab, including:

  • Viewing pupil information and adding interventions/groups in the profile tab
  • Selecting assessment data and determining how it is displayed in the assessments tab
  • Viewing objective-level assessments
  • Making notes and adding attachments
  • Printing and exporting data from the pupil pages

To access the Pupils page, click on the Pupils button at the top of the Insight screen.

This will display a list of pupils according to your most recent selection, which in this case is Year 4.


By default the Profile tab is displayed. This contains school census information: UPN, Date of Birth, class, key characteristics, date started, and colour coded attendance*.

*You can redefine colour coding for attendance in Admin > Change School Settings > Attendance Thresholds.

Below the main pupil information is a list of Interventions/Groups (if applicable). These are bespoke, school-defined groups that can be set up in Enter Data > Interventions/Groups. Alternatively you can assign a pupil into a group by clicking on the +Add Group button here on the Profile tab.


The next tab covers Assessments. By default, all assessments for all subjects made in the current year are shown.

You view data relating to other years by clicking on the year dropdown. The following screenshot shows year 3 assessment data for this year 4 pupil.

To change which subjects and assessment data are displayed, click on the Options button (highlighted in screenshot above).

The Options button allows you to select what data is shown on the pupil page, including progress metrics for the year and key stage. It also allows you to group assessments by subject (the default) or by name. The latter would group all the standardised test data together, for example.

The Assessments tab also has a dropdown to change the data view from a Table (the default) to a graph (for the year

The graphs for year option essentially converts the table of data shown above into a graph that displays assessments for each term:

In this example only the Main Assessment is shown. Other types of assessments have been deselected via the Options button.

The graphs for all years option will show a record of data from the earliest assessment point, which, in the example below, is over 4 years.

Here, we can see standardised scores and reading ages over time. Again, you select which data is displayed via the options button.

You can add new assessment records directly from within the pupil page by clicking on the Add Assessment button in the Assessments tab. This may be more convenient than going via the Enter Data button if you only need to add data for a single pupil or small group.


Clicking on the objectives tab shows the marks given for each objective assessed so far in the current year. Click on the Grid dropdown to change subjects.


The Notes tab allows you to store comments and evidence in the form of attachments (including photos) for each pupil, as required.

A record of comments, evidence and other important information can therefore be built up over time. This is a particularly useful tool for recording additional information on pupils with SEND.

And finally...

You can print and save the contents of tabs by clicking on the Print button.

To save the contents of the tab in PDF format, click on the Print button and select Save as PDF from the destination dropdown menu.

You can also download all data pertaining to the selected pupil to Excel by clicking the Export button.

We hope this guide has been useful and helps you get the most out of Insight's Pupils page. If you need any further help, or have any comments, please get in touch.

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