Tables report - Introduction

Updated 1 week ago by Darren Cole

Selecting and grouping pupils
Adding Pupil Info Columns
Adding Assessment Columns
Adding Assessment Comparison Columns
Adding Progress Columns
Adding Target Met Columns
Adding Attendance Columns
Adding Learning Plan Columns
Adding Provisions Columns
Removing pupil names
Loading reports
Downloading your Table

The Tables report is a true workhorse. It may not have the visuals of other reports in Insight but it is extremely powerful. If you've ever had to run numerous reports, looking for various figures, which you then compile in your own table template or spreadsheet, then Tables is going to save you a lot of pain and effort. Tables allows you to pull all of your data - demographics, attendance, attainment and progress - into one place.

For Trust users, there is also a Tables report enabling data comparison across all the schools in the Trust.

Other help guides on inserting assessment comparison and progress columns, which will add an extra dimension to your tables, are also available.

In this help guide, we're going to work through the options and build a basic report.

Selecting and grouping pupils

When you first open Tables, you will be presented with a list of names in column 1. This will be the cohort you were looking at last time you ran a report. You can easily change the pupils by using the filters and groups at the top of the screen.

Filter Pupils will restrict the pupils to those defined by the filter.

Group Pupils will group specified pupils together and show a summary row for each group. The following table shows Year 3 pupils grouped by Pupil Premium eligibility.

If you're using the Trust version of the Table report, you will have the option to group by School.

Note the summary row showing number of pupils in each group and percentage. These rows will summarise any assessment data you choose to add, including test scores.

Adding Pupil Info Columns

Pupil Info Columns, as the name suggests, adds demographic data to the Table. Click the Add Column button and select Pupil Info Column from the list.

Select an aspect from the list and click the new Add Column button. Then click Add Another Column and repeat. In the following example, columns showing Gender and Disadvantage have been inserted into the table, and Term of Birth is about to be added.

Adding Assessment Columns

Now let's add some assessment data. Click on the Add Column button again and, this time, select Assessment Column. First, let's add pupils' phonics scores by selecting Year 1, Summer term, Phonics score, Reading, Evaluated Mark.

When adding Assessment columns, you are required to choose a Cell Format. As some assessments will have just a mark, such as a PITA band assessment, and others will have both a mark and a numeric value, such as an evaluated standardised score. The choices are as follows:

Evaluated Mark - If the assessment has both a mark and an associated evaluation, both will be included.
Number Only - Only the numeric value will be included.

Then we can add a recent standardised test score in reading. Choose Add Another Column (or just use the main Add Column > Assessment button again).

In this example, a column of Rising Stars test scores have been added, but you can add whatever data you like.

Add as many columns as you like to build up a complete assessment record over time. This can include results from statutory assessments, as well as scores from optional tests and, of course, teacher assessments in any subject.

Note the summary row shows average scores for the Pupil Premium group. All groups will have a summary row showing their respective averages.

It may be useful to create a Table in which the Term and/or subject may be chosen dynamically, on the fly. To achieve this, just choose Term Parameter or Subject Parameter. These will then add a selection menu to the report, allowing you to quickly change the appropriate columns without needing to edit each column. Parameter selection is available for all column types apart from Pupil Info, Attendance, Learning Plan and Provisions.

Adding Assessment Comparison Columns

An Assessment Comparison Column will show whether a pupil is, for example, working at or above expectations in one or more subjects based on specified assessment data. See our detailed guide on working with these columns.

Adding Progress Columns

Progress columns show the difference between two sets of data and are, therefore, very useful for monitoring the change in assessment over time. See our detailed guide on working with these columns.

Adding Target Met Columns

Target Met columns enable you to easily identify whether a pupil has met the recorded target or not, compared to just adding a column showing all the specific target values.

Choose the appropriate Year, Term and Subject to add the column. Yes, No or ? (if there is no recorded target or associated assessment) will be shown for each pupil.

Adding Attendance Columns

Attendance columns include a range of options.

Measure - What type of attendance data do you want to display? The options include attendance percentages, sessions late, days missed, broken weeks, selected attendance register codes and the DfE penalty consideration notice threshold.
- If you choose Attendance, the values in the cells will be coloured according to the Attendance Thresholds set via Admin > Attendance Thresholds
Range - What time frame are you interested in? Choose from Year & Term or a specific Date Range.
- Year and Term then requires a year to be selected followed by a specific term or all terms in that year combined.
- Date Range then requires a start date and an end date to be defined.

The report will use attendance session data, if available. If any pupils do not have attendance session data, for the selected time period, the report will use attendance summary data. It should be noted that most measures require attendance session data to display.

Adding Learning Plan Columns

If you're making use of Learning Plans in Insight, these columns enable you to include useful references to them in your Tables reports.

Learning Plan Template allows you to display the most recent Learning Plans or to choose a specific Learning Plan template type.

There are then three different columns to choose from.

Link to learning plan adds hyperlinks to make it easy to quickly view a pupil's learning plan.

Creation date and Review date enable you to see how long a plan has been running and when it is due for review.

The Link to Learning Plan columns will include a total number in the summary row.

Adding Provisions Columns

If you're making use of the Provision Mapping feature in Insight, this column enables you to see the names of any Provision Types a pupil is currently engaged in as part of a Provision Group.

To ensure you see the appropriate types listed, you can choose to just list the currently active ones, those that have been active during the current academic year or those that were active during the previous academic year. Multiple Provisions columns are also possible if required.

Removing pupil names

If you want to remove the pupil names, to show the table to governors for example, this is easily done by clicking on the Settings button. At this point you'll be prompted to give your table a name.

Don't forget to click the green Save button once you have named your table.

To remove pupil names, click the 'Show summary rows, but hide pupil rows'.

This will produce a table as follows.

To compare with the key filter groups set for your school, switch the pupil grouping option from Pupil Premium to Key Groups.

This changes the table grouping from Pupil Premium/Not Pupil Premium, to your list of Key Groups, as follows.

Loading reports

Once you have built and saved your table, you can find it again by clicking the Open button.

The table is not restricted to the year group you initially built it for. You can change the year group, filters and grouping options anytime, and it will not affect the structure of the table. That means you can use it for any other year group. You can also opt to show pupil names or not, as required.

Under this menu you'll also find preset table templates provided by Insight, as well as any provided by a Trust you're part of.

Downloading your Table

To download the table to Excel, simply click the Download button. The Excel download will match the columns, and their content, that you see on screen.