Demographics report

The Demographics report provides a summary of your school's community. It gives a whole school overview and adds context to other data, which can help explain why standards may differ between cohorts.

This report is only available for schools with pupils in reception or above, for which there are reliable national figures.

The report also includes the standard Filters bar, allowing you to quickly see the representation for a class or Key Stage for example.

When you apply a filter, the national data remains visible, but it should be noted that the values will not change. For example, if you filter to show just boys the national data for Persistent Absence is still all pupils nationally, not the national value for boys.

The report will update, when a filter is applied, to include an asterisk next to all national values and an explanatory note in the footer.

For Trust users, the Demographics report shows data for all the schools in the Trust.

Demographics report
You can select a report for a previous academic year from the dropdown in the top left. You can also print or save to PDF by clicking on the Print button.

The top half of the report is devoted to a whole school/Trust summary which includes:

  • Ratio of boys to girls
  • % Minority Ethnic Background
    • As per the DfE definition, any pupils whose ethnicity is not White British (WBRI) or any of the extended codes as below:

    DfE Codes



    White - British


    White - Cornish


    White - English


    White - Northern Irish


    White - Scottish


    White - Welsh


    Other White British

  • % EAL
  • % of pupils that joined the school in reception or lower (or Year 3 if a junior school)
    • This is the % of pupils whose school start date is at any point in their Reception year (or Year 3) or earlier.
  • % SEND (with further breakdown to SEN Support and EHCP)
  • % Ever 6 FSM (i.e. pupils eligible for FSM in the last 6 years)
    • This is used, rather than Pupil Premium, as it matches the value used on the DfE Compare Schools site. Pupil Premium is a wider set of figures that include children in care and also children who are of a services family.
  • % absence rates (i.e. % sessions missed: overall, authorised, unauthorised)
  • School absence figures only include pupils in Y1 to Y6. This is to be inline with national reporting where the "measures are calculated for pupils who are of compulsory school age - ie aged between 5 and 15 as at the start of the academic year (31 August)." Reception pupils are not 5 at the start of the academic year.
  • Overall absence is calculated by taking the sum of absent sessions for each pupil, then dividing by the sum of each pupil's possible sessions
    • Overall absence rate = (Unauthorised + Authorised) / Possible x 100
    • Authorised absence rate = Authorised / Possible x 100
    • Unauthorised absence rate = Unauthorised / Possible x 100
  • % persistent absence (i.e. % of pupils that have missed 10% or more sessions)
    • This is calculated using the calculation (Authorised Absence + Unauthorised Absence) / Possible Sessions >= 10%.

Where appropriate, national figures are provided for comparison. More details on the national data used in Insight are on our National Statistics page.

The Demographics report refers to 'Ever 6 FSM', not 'Disadvantaged'. This is to align it with the DfE compares schools website. The Disadvantaged group includes looked after children, data for which is published late in the year.

The bottom half of the report shows a detailed breakdown of Ethnicity and any SEND Specific Needs recorded against the pupils.

It also includes a table showing key characteristics of each year group.

The Trust version has a row for each school.

The ellipsis button (...), in the top right, has some options for the display in this table.

You can choose to Group by Year Group (default) or Class. It is also possible to change the display from a pupil count to a percentage view.


The Trust version of the report allows you to show a breakdown of each school in the Trust or, additionally, show each school including a year group breakdown. You can also choose to show each year group across the Trust or also break each year down by school.

Trust options

This section quickly reveals groups with notable challenges and is particularly useful when cross-referenced against attainment and progress data as it can help explain disparities in standards across the school.

The Demographics report is especially useful for audiences such as governors and is the perfect complement to other reports such as Statutory Assessment and Headlines.

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