Entering Teacher Assessments, Tests and Targets

You can use the Enter Data area of Insight to enter teacher assessments, tests, targets and other summative assessments.

Depending on your setup, you may also be able to enter your teacher assessments straight onto your objectives grids.

Navigate to Enter Data, then School Assessments, to get started:

You’ll now fill in the form to tell Insight what data you want to enter, and for which pupils.

Step 1: Choose your Pupils

The first step is to choose the pupils you want to enter data for. Use the drop-down menus to choose an academic year and year group. Let’s choose 2016-17, Year 6 as an example:

If you want to enter data for last year’s Year 6, just change the academic year accordingly and choose Year 6.Or if you want to enter data for a more specific group, like your class, you can use the Filter Pupils button. See our guide on the basics of Choosing And Comparing Pupils for more.

Step 2: Choose a Subject

The next step is to choose which subject (or subjects) you want to enter data for. To enter data for a single subject, choose it from the drop-down list:

 Start typing in the drop-down to find what you’re looking for more quickly
ADMIN USERS ONLY: If you need to add something to the list, click Add new subject. Once you’ve added data for a new subject, it will appear in your list next time. You can also control your subject list at Admin > Change School Settings > Subjects.

If you have Subject Groups set up in your school, selecting one will let you enter data for all subjects within that group at once:

It’s a subject group if it has subject names indented below it

Step 3: Choose the Year and Term of Assessment

The third step is to tell Insight when the assessment is for. You can enter data for the past, the current year, or for the future (usually only for targets) using the drop-down menus.

For the most part you’ll be entering data for the current year and term. These options are selected by default, so you won’t need to change them:


Step 4: Choose the type of Data

Next, you need to tell Insight what sort of data you’re entering.

Assessment Names are what Insight uses to distinguish assessments which are for the same subject and term. This means you can enter as many assessments as you like for each subject and term, but each needs to have a unique Assessment Name.

Targets are just another type of assessment in Insight. Add them as you would any other assessment, choosing an Assessment Name of Target (or something similar).

See how this pupil has five assessments for last summer in Reading, each with a unique Assessment Name:

Assessments which are for different subjects or different terms don’t need a unique name, so you shouldn’t need to include these in the Assessment Name. Instead of Autumn NFER or Reading NFER, just use NFER.

You’ll start with a few default names in your list, such as Main Assessment, Target and SAT.

ADMIN USERS ONLY: You can add new names by clicking Add new assessment name. Once you’ve added data under a new Assessment Name, it will appear in your list next time. You can also control your Assessment Name list at Admin > Change School Settings > Assessment Names.


Use the drop-down menu to choose your Assessment Name. The Main Assessment is for your principal, regular assessment – usually a termly teacher assessment. Let’s choose that as an example:


Mark schemes let you enter different types of data, such as standardised scores, teacher judgements (these are customised to your school and may be called something else), Development Matters or P-Scales.

If you can’t see a mark scheme that you need, email support@insighttracking.com.

Let’s choose Standardised Scores this time:


When you’re happy with your selections, click Load Mark Sheet to start entering your data:


Step 5: Entering your Data

The mark sheet is where you can type in or select marks for each pupil. Once you’ve added all your data, hit the Save Marks button:

Tips for using the Mark Sheet

  1. You can use the Set Assessment Date button to specify the date of an assessment. This is mostly useful for assessments using the Age mark-scheme, where Insight needs to know the child's age at the date of the test in order to evaluate the marks.
  2. If you see explanatory text in a blue section at the top of the page, this tells you how to type in data when it has to be in a certain format.
  3. Type a mark in the yellow section and hit Enter to add the same mark to all pupils. This can save time if most pupils have the same result and you just need to adjust a few.
  4. You can override the mark sheet settings for an individual pupil's mark. Click the pencil icon to change the mark scheme for that one assessment and the calendar icon to change the assessment date.
  5. You can add comments and evidence to an assessment by clicking the paperclip icon.

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