Using the Headline Reports

Headline Reports

The Headline Reports are a quick way of reporting high-level data for your school cohorts. They can be used to report on a wide variety of assessments and evaluations, combined attainment and to show progress. You can find the Headlines page from the Cohorts menu button in Insight. Please note that this feature is still in Beta mode, which means that some minor features may change.

From the main Headlines screen there are 3 separate versions of the reports:

  • Preset Reports: common, most useful reports made by Insight.
  • Trust Reports: standard reports for all schools in your trust, if applicable.
  • School Reports: reports specific to your school.
Headline Reports Landing Page
Before you try and set up your own School Report please watch this video made by Jamie Pembroke. It talks you through setting up a report and some of the common features. This link will take you to the external Vimeo website where the video is stored. The total running time is just over 14 minutes.

Using the Reports

Existing reports can be accessed by clicking on the blue text. Insight will open a report in your browser that will look something like this:

Sample Headline Report

To make the report load more quickly the data shown is from the last time it was run. If you think the figures in Insight may have changed recently click on the Refresh Report button at the top of the screen.

If you wish to make any changes to one of the preset reports first you will need to click on Save Report As and give it a new name. The new report will appear in your School Reports section.

Please make sure that you have the right filters for year groups or terms set. The filters are shown at the top of the report below the title. Go to Edit Report if the filters or assessment terms need changing.

Reports can be downloaded as Microsoft Excel files. This can be useful if you need to include them as part of another report or to run any further processing. Clicking on the Print button will allow you to create a PDF file or paper copies.

To go back to the main page click on the blue Headline Reports text at the top of the page.

New Reports

To set up a new Headline report for your school or trust click on the green New Report button and the following page will appear:

New Headline Report page

  1. Choose Pupils -

Use the Insight filters to select the pupils you want to include on the report, such as year groups or SEN. For example, to exclude Nursery and Reception children from your report choose Year Group as a filter, click again and choose Multiple Selections and tick next to Years 1 to 6.

Select Year Groups Filter

The filters can be combined in the same way as in other parts of Insight to select specific groups. The Headline reports do not normally include individual pupil details but please be aware of any data protection or safeguarding issues that may come from reporting on groups with very few pupils. The Group By options work differently to the rest of Insight and are handled in Section 3 of the report.

  1. Choose Report Data -

Use this section to choose the assessments to appear on the report. Assessments can be selected for individual terms using the Single Assessment Point, or click on Between Assessment Points to include assessments from two or more terms.

Choose Headline Report Data 1

The control buttons in the top right corner can be used to duplicate the section, move the section up or down on screen or delete the section entirely. The on-screen position of the sections does not directly affect the sequence of the columns in the report - this is based on the grouping options in Section 3.

The report can show the Percentage of Pupils, Number of Pupils or Fraction of Pupils for the chosen assessment and subjects. The fraction figures are based on the total number of pupils in that row which depends on the filters and grouping options.

The Year and Term should be set as required. You can select assessment data from the Current or Last Year, or to show individual academic year groups for the filtered pupils. Please note that "Current Term" will only work once assessment data has been entered in Insight!

"Where attainment is" can be used to select individual attainment bands or to include higher or lower bands. This is an easy way to display "Expected or Higher" assessments (especially with Combined Attainment Evaluation Figures - see below). Use the Duplicate button to create a similar section but set to "Above only". Based on the earlier image the new section should look like this:

Choose Headline Report Data 2

The resulting report will display the percentage of pupils of Expected or higher attainment in one column, and the percentage Above in a separate column alongside:

Sample Headline Report 1

Use the Subject and Assessment Names to choose the data you want to see. Normally this will be Main Assessment but it could be your SAT Teacher Assessments, SAT Scaled Scores, Standardised Scores or anything else in Insight. The Attainment Evaluation figures are based on the coloured evaluations of the assessments rather than the scores themselves so they can only work with evaluated assessments. You can include as many assessments as you like but we think that limiting each report to 1 or 2 is more manageable.

The Between Assessment Points tab should be used to compare assessments from different terms. Select a start and end term to get two columns of data or tick "Include Interim Terms" to include data from all the terms in between.

To view prior assessments, such as KS1 for Y6 pupils, we recommend using a separate section. This makes the historical assessments easier to manage as the assessment names and mark schemes are often different and don't fit well with the Between Assessment Points settings.

To set up more columns click on the Add More Report Data button. The following list will appear:

Add more Headline Report data

Combined Attainment - this option can be chosen when you need to see the attainment percentages for multiple subjects, for instance Reading, Writing and Maths. To only include pupils with assessments in all the chosen subjects tick "Exclude combined records that have missing data or no evaluation". The figures can be produced for multiple terms by using the Between Assessment Points tab at the top.

Attainment Band Charts - these bar graphs of attainment display sections for the evaluation of the assessments. They are similar to the Overview - Attainment graphs available on the Cohorts menu in Insight. Pupils with missing or un-evaluated assessments will be included in a grey section of the band chart unless the option "Exclude assessments that have no data or evaluation" is ticked. The chart can be produced for multiple terms by using the Between Assessment Points tab at the top.

Attainment Averages - these will display an average of the assessment scores. Suitable for numerical assessments. To only include pupils with assessments in all the chosen subjects tick "Exclude combined records that have missing data or no evaluation". The figures can be produced for multiple terms by using the Between Assessment Points tab at the top.

Progress Evaluation Figures - the progress versions of the report need a value for Expected Progress. This should be zero for Point-In-Time assessment models (PITA) where the assessment won't change, but it may have different values depending on your mark scheme and the number of terms you are looking at. Normally this would be a single number but the system can accept a range: for example, with standardised scores the range -5 to +5 can be achieved by using "-5-5", for example.

Progress Band Charts - Progress bands are similar to the Attainment Band charts for grouping pupils but they need to be given an Expected Progress value and start and end terms to show progress between (as for Progress Evaluation above).

Progress Averages - with similar settings to the Progress Band Charts the Progress Average can be used to show an average progress figure between the two terms.

Number of Pupils - the number of pupils in a group can be shown in a separate column based on the grouping options. Please note that this figure will include pupils with missing data who may not be included in some other assessments on the report, such as percentages.

The best way to display Number of Pupils is to group the Rows by Year Group and group the Columns by Subject, otherwise the number will appear on a separate row to the subject assessments.

  1. Table Headers -

The assessment data for the report can be sorted into rows or columns using the Headers. The options for row and column headings are identical, and they are similar to the filter and group options elsewhere in Insight. Setting the headers like this:

Headline Report Table Headers

Will give a Headline Report that looks like this:

Note that the sequence of the column headings matches the sequence in section 3: Assessment Year, Subject, Assessment Term.

Click on the drop-down lists to add new row and column headers. The options can be re-ordered or moved between rows and column sections by clicking and dragging the crossed-arrows icon:

Changing the sequence of the table headers will change how the headings group the data on the report. You can have as many headers as you like but more than 3 can get hard to read! For statutory assessments the term is normally Summer (or Summer 2 when tracking half-termly) so the Assessment Term is not always needed.

The Key Groups are the same as elsewhere in Insight. To edit the list go to the Admin menu, choose Change School Settings then Key Groups.

  1. Report Title -

Lastly, don't forget to give your report a meaningful name!

When you are ready click on the Generate Report button at the bottom. After a few moments your report will appear. If you make any changes to the report you will need to do this again. Click on the green button at the top to save your report or use the drop down icon to save as a new version with a different name.

Get in Touch

The best way to understand how the reports work is to try them out but please contact the Support Team if you need any help:

Email support@insighttracking.com
Telephone 020 3393 4005


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