Entering and exporting Phonics Screening Check (PSC) scores
Updated
If you import pupils and data into Insight via a CTF from your MIS, Insight will automatically import any historical Phonics screening check data held there.
Insight imports these assessments under the subject Phonics.
The score is imported using the assessment name Main Assessment and the mark scheme Phonics Scores (0-40).
The outcome is imported using the assessment name Outcome and the mark scheme Phonics Outcome.
Entering Phonics Scores
To enter this year's Phonics Screening Check scores, go to Enter Data > Statutory Assessments
You'll see a link for the Year 1 Phonics Screening Check and the Year 2 Phonics Screening Recheck. Choose whichever you require.
This brings you to a page where you can enter scores for your pupils.
Enter the phonics check score (0-40) for each pupil.
For pupils who did not take the check enter one of the following codes:
Mark | Description |
A | Absent |
D | Disapplied |
L | Pupil has left the school |
Q | Maladministration |
When entering recheck scores for any year two pupils, the values entered in year one will be displayed. Any pupils with a pass mark in year one will have their year two entry disabled, as it is not required.
Using the tab key will move between entry cells, skipping any disabled ones to improve data entry speed.
Entering Phonics Outcomes
You don't need to enter the outcome as well, since Insight will evaluate pupils' scores based on the pass mark. You should be able to carry out all the analysis needed using the scores alone.
Exporting Phonics data
Insight can create a datafile, known as a Common Transfer File (CTF), which contains all the statutory Phonics check data you need to return the data to your local authority.
To do so, click Download CTF.
You will then be presented with two options for the destination of the file:
Destination | Description |
School's MIS | Import this CTF into your MIS to create a statutory data return from there, and to ensure your MIS has all statutory assessments recorded. Follow the guidance provided by your MIS to perform this task. |
Local Authority | Send this CTF directly to your Local Authority, often via the DfE School to School (S2S) website. Follow their guidance about how they want to collect the data. Some LAs may require you to use certain software to create the data return. |
Click Download for the desired option.
Then follow the appropriate external guidance on how to use the file.
Reporting Phonics data to parents
Once your data's in Insight, you can generate a simple Phonics Screening Check report for parents by going to Reports > Parent Reports then choose the Phonics template.
Useful external links
KS1 assessment and reporting arrangements - Statutory guidance for assessments in Key Stage One
Phonics Screening Check: administration guidance - Expansion on the Assessment and Reporting Arrangements guidance
