Archiving Pupils

When a pupil leaves the school you can archive them in Insight by setting a leaving date. Once archived a pupil won't be included in cohort reports, but you'll still be able to view their individual report page (just search for them by name in the search bar).

How to Archive Pupils who've Left the School

You can run the Update Pupils process at any time to sync your pupil roll from your MIS. This will automatically archive any children who are no longer in the school.


There are also two ways you can manually archive a pupil: 

  1. Set the Leaving Date on the Pupil's page

    Click on the Edit Profile button on the Pupil Details page:


    Set the Left school on date and click on the Save button:



  2. Set the End Date from the Manage Pupils page

    Go to Admin then Manage Pupils:
Admin-Manage Pupils

Search for a pupil by name and press Search:

search-for-pupil

Click Edit next to the pupil you want to archive:

click-edit-pupil

Scroll down and add the date the pupil left the school into the End date field, then press Save Changes:

set-end-date

How did we do?